Veri*Factu for bars & restaurants: the 2026 deadlines explained

If you run a bar, café or restaurant in Spain, Veri*Factu is no longer a "next year" problem. The first deadline has already passed, and the second lands this summer. Here's the whole thing in plain English — what the law says, when it applies to you, and what your till has to do about it.

What is Veri*Factu?

Royal Decree 1007/2023 (the Reglamento de Requisitos de los Sistemas Informáticos de Facturación, often called the anti-fraud or SIF regulation) sets technical rules for any software that issues invoices or tickets in Spain. The goal is simple: make it impossible to quietly delete or alter a sale after the fact.

The decree defines two ways to comply:

• Veri*Factu mode: your POS sends every billing record to the AEAT in real time, as the ticket is issued.
• Non-Veri*Factu mode: records stay on your system, but must be cryptographically signed, hash-chained and ready for inspection at any moment.

Either way, the receipt carries a QR code that anyone — a customer or an inspector — can scan to check the ticket against the AEAT.

The deadlines

• 1 January 2026 — companies that pay corporate tax (Impuesto sobre Sociedades) must use compliant invoicing software. If your bar is an SL, this already applies to you.
• 1 July 2026 — everyone else, including autónomos, the legal form behind a huge share of Spanish hospitality. If you're self-employed and ring up sales, this is your date.

Software vendors had their own, earlier obligation: anything sold as invoicing software must already be compliant. So if a TPV dealer is still quoting you a system "with the Veri*Factu module coming soon", treat that as a red flag.

What happens if you ignore it?

The General Tax Law (article 201 bis) makes simply possessing non-compliant invoicing software a sanctionable offence — fines for users can reach €50,000 per financial year, separate from any penalty for the manufacturer. Inspections in hospitality are not hypothetical; cash-heavy sectors are exactly where this regulation is aimed.

What a compliant POS actually does

Behind the acronyms, a compliant system has to:

1. Record every ticket in an unalterable, hash-chained log. Each record includes a fingerprint of the previous one, so removing or editing a sale breaks the chain visibly.
2. Print the AEAT QR code on every receipt, with the record ID, hash, issuer NIF and date.
3. Keep a signed event log of significant software actions.
4. Submit records to the AEAT in real time (VeriFactu mode) or keep signed records available for inspection (non-VeriFactu mode).

Corrections don't disappear either: a mistake is fixed with a new rectifying record, never by editing history. Good systems make this invisible to staff — you void a line or reprint a ticket the way you always did, and the fiscal machinery does the right thing underneath.

How brasio handles it

brasio runs in Veri*Factu mode: every receipt is submitted to the AEAT in real time through Verifacti, a specialised submission platform, and the QR is printed on the ticket automatically. There's nothing to configure, no module to buy and no end-of-day batch to remember — it's included in the €35/month price.

Two honest notes:

• Real-time means online. Because records are submitted as tickets are issued, issuing fiscal receipts needs an internet connection. Plan for solid venue Wi-Fi and ideally a 4G backup router. This is a property of real-time Veri*Factu, not a brasio quirk.
• The toggle exists, but it's not for you. brasio can disable Veri*Factu per venue for the rare business genuinely outside the rules' scope (for example, certain territories or regimes). If you run a normal bar or restaurant in mainland Spain, assume you're in scope.

What to do before July

1. Ask your current TPV vendor, in writing, whether your system complies with RD 1007/2023 — and whether that costs extra.
2. If the answer is vague, budget time to switch before 1 July 2026, not after. Migrating a menu and training staff takes days, not months, but you don't want to do it during an inspection.
3. If you want to see real-time Veri*Factu working, start a free brasio trial — the full picture of what else a modern till should do is in our restaurant POS guide for Spain, and there's a deeper dive on the Veri*Factu page.

This article is a plain-language summary, not legal advice. For your specific situation, talk to your gestor — and check aeat.es for the current official calendar.