Cash management and end-of-service

Also known as: gestión de caja, cierre, end-of-day, cashup, Z close, cash variance, cierre de caja, fin de servicio, drawer reconciliation, pay-in / pay-out.

At the end of each service brasio generates a Z report — a signed, sequential summary of all sales, payments and cash movements for that shift. The Z report is the document your accountant and tax adviser need for daily reconciliation and, for businesses subject to SII, for VAT submission.

1. Close the shift (Z report)

Open the Cash Management screen

From the main till screen, tap the cash drawer icon in the top-right of the toolbar. This takes you to the Cash Management screen (/caja), which shows the expected cash balance, all movements for the open session, and the real-time status of any other active tills.

Count the drawer and close

1. Count the physical cash in the drawer.
2. In the green close-shift panel at the bottom of the screen, enter the counted amount using the on-screen keypad.
3. The screen shows the variance: expected vs counted. If the variance exceeds €5.00, a manager PIN is required and you must enter a reason before proceeding.
4. Tap "Hacer arqueo · cerrar turno" to confirm and close. This button is gated: only the cash holder or a manager/owner PIN can submit.

Z report PDF

When the drawer closes, brasio automatically generates the Z report PDF. If a printer is configured as the OS default and Chrome is running in kiosk-printing mode, the PDF prints silently. The PDF is also saved server-side.

What the Z report contains:

• Per-VAT-rate totals (0%, 4%, 10%, 21%)
• Per-payment-method totals (Cash / Card / Other)
• Per-employee sales totals (for staff performance or commission)
• Per-till sales totals (for multi-terminal venues)
• Voids audit: count and total amount voided during the shift
• Drawer reconciliation: expected cash from sales, counted physical cash, and variance
• Sequential Z number per fiscal year — required for Spanish accountant records

The sequential Z number follows the format Z-YYYY-NNNNN and is incremented automatically. It cannot be skipped or reused.

Reprint a previous Z report

On the Cash Management screen, tap "Re-imprimir Z" (visible to managers and owners only). The system fetches the most recent closed Z report and opens the PDF for printing. Pick a different one from the recent-list dropdown if needed.

2. Monthly and annual fiscal exports

For accountants who need a structured export rather than individual Z report PDFs, brasio provides three export formats from the owner account area.

Access the fiscal export page

Sign in to <your-slug>.brasio.io/account/fiscal.

Choose a date range

Use the shortcut buttons — Mes anterior (previous month), Este mes (current month), or Año a la fecha (year to date) — or enter custom start and end dates.

Choose a format

| Format | Description | |--------|-------------| | Por ticket (CSV) | One row per ticket and VAT rate. Importable into A3, ContaPlus and similar Spanish accounting packages. | | Resumen IVA (CSV) | Monthly VAT summary — one row per month and VAT rate. A compact overview for accountants who prepare quarterly VAT filings manually. | | SII XML | AEAT SuministroLRFacturasEmitidas format — for direct submission via the AEAT SII portal or your gestor's SII tool. Conforms to AEAT v1.1 schema (2026). |

Download and audit log

Click the export button. The file downloads to your computer. Every export is recorded in the Recent Exports table below the form, showing the format, date range, and who generated it — this forms part of your audit trail.

SII compliance note: SII (Suministro Inmediato de Información) is mandatory if your business exceeds €6 million annual turnover or is registered for monthly VAT (REDEME). For most small venues, the Por ticket and Resumen IVA exports are sufficient. Ask your gestor which format they prefer.

Troubleshooting

• Z report didn't print: confirm the printer is set as the OS default and Chrome is running with --kiosk-printing. The PDF is saved server-side regardless — use "Re-imprimir Z" to retrieve it. See Connect your thermal printer.
• "Hacer arqueo · cerrar turno" is greyed out or not visible: you may not be signed in as the cash holder or a manager. Ask the manager to enter their PIN at the PIN prompt.
• Variance over €5.00: the system requires a reason and a manager PIN before closing. This is by design for audit purposes.
• Can't see /account/fiscal: this page is available to owner-role accounts only. Staff and managers use the till screens.